Mindcraft builds AI receptionists, CRM workflows, dashboards, and document automations for companies that are done wasting people on repetitive work. Our team's combined experience spans Skyscanner, BAT, iHerb, IKEA, and a long list of operators who sleep better than they used to.
Brands our team has worked with — across two decades, two continents, and a few companies along the way.
Each one is a service we ship, monitor, and improve over years — not a demo, not a slide. The boring parts of your business, handled by something that doesn't sleep.
Voice agents that pick up, book, reschedule, handle FAQs, and warm-transfer when judgment is needed. Sounds like one of yours, not like a robot.
Forms, ads, calls, chat — captured, enriched, scored, deduped, dropped on the right rep's plate before the lead's coffee gets cold. No more leads dying in shared inboxes.
Customer emails, vendor invoices, sales replies — read, classified, replied to, escalated, or filed. The inbox shrinks. The day doesn't start at 470 unread.
Weekly board reports, P&L digests, marketing dashboards — generated from your data, written in your voice, delivered to your inbox at 8am every Monday.
Contracts, invoices, applications, PDFs — parsed, summarised, routed. Operations stops being a hand-drag through paperwork; the system pings a human only on edge cases.
The eight-SaaS tangle becomes one quiet system. We do the integrations, error-handling, retries, and dashboards so your stack acts like it was designed on purpose.
Train an agent on your own docs, transcripts, contracts, history. People ask in plain English; it answers with sources. Onboarding cut in half. Tribal knowledge un-trapped.
Lifecycle email and SMS sequences powered by what your customer actually did. Not Mad Libs personalisation. Real reply rates, not vanity metrics.
Same company. Same role. Six months apart. Toggle and watch what gets handed off when the work moves to autopilot.
The illustration above is a composite — not a screenshot from a specific client. The numbers it draws on are grounded in third-party research, not in our own book of business.
Mindcraft Inc. is a Delaware corporation founded in 2021. Your results depend on your starting point, your stack, and how much of the work is genuinely repeatable. The free audit is where we figure that out for your specific case.
Six weeks from where you are now to operations that quietly run themselves. Same business, lighter team, more focus. The transition is shorter than the discovery phase at most agencies.
14 tabs. 8 SaaS subs. People doing copy-paste at 2am. Things slipping.
One dashboard. Things route themselves. Your team works on the new — not on the same.
One hour. We map your operations and find the three workflows worth automating first. You leave with a written diagnosis.
Live in production. Behind your existing tooling. Saving real hours before the second invoice. No deck-ware, no demo.
Operations on autopilot. Monthly retainer, ongoing improvements, dashboards. Built to be the kind of engagement clients want to renew.
No discovery slides. No three-month strategy phases. We get your first automation live in production within the first month — and we stay on after to keep it that way.
We map your operations, identify the three workflows that — if automated — would buy you the most leverage, and write up a diagnosis. You leave with the document whether or not you hire us.
The first workflow lands in production behind your existing tooling. No big-bang rollout. We start with one thing, prove the value, then expand. You see the savings before the second invoice.
Automations decay if no one tends them. We monitor performance, fix breakages before you notice, and ship a small improvement every two weeks. The goal is the kind of engagement clients want to keep renewing — which is the point.
These are the outcome shapes we design every engagement to hit — grounded in third-party benchmarks where the data exists, and in our own service commitments where it doesn't. Numbers below are ranges and targets, not claims about specific clients.
AI-routed leads reach the right owner in minutes instead of hours. Speed-to-lead research shows response within 5 minutes lifts contact rates by 100x vs. 30-minute response.
That's the industry baseline at small and mid-sized service businesses. 85% of those callers don't call back. An always-on AI receptionist closes the leak end-to-end.
Per employee, per week, across admin, lead routing, scheduling, reporting, and inbox triage — the range workflow automation reliably hits when the use cases are well chosen.
Coordination, status updates, app-switching, hunting for documents — not the job people are hired to do. That's the surface area AI agents are best suited to compress.
SMBs run an average of 8.8 apps per knowledge worker. We replace fragmented SaaS sprawl with a custom internal console — lower cost, less context-switching, one source of truth.
From signed engagement to a live automation saving real hours. This is our commitment — not an industry benchmark. We don't believe in three-month discovery phases. We believe in shipping.
Signals from clients who agreed to put their names to it.
Quotes are from real engagements with our founder and team — spanning affiliate marketing, exclusive ads partnerships, and custom software work across prior agencies as well as Mindcraft Inc. Reproduced with permission. Brand mentions reflect who they work at, not which legal entity invoiced the engagement.
We've been working with the team for almost ten years. They helped us automate lead flows and campaign reporting across regions. Fewer manual tasks, more focus on growth.
Experienced professionals. Quickly understood our processes, suggested smart automations, delivered everything on time. A pleasure to work with.
Productive cooperation, professionalism, and the speed and quality of implementing new automated flows and dashboards.
Exceeded my expectations. Built our mobile app, then later helped us connect it with automated messaging and reporting. Support is ongoing and always helpful.
Great work. Design and coding always on time, plus smart ideas on where automation can save our team time. Rescued us a few times when speed mattered.
We came in expecting another agency. We left with a partner. The audit alone surfaced two automations we'd been avoiding for a year because nobody owned them.
No setup fees. No mystery hours. Cancel any time — we'd rather keep clients with results than with contracts.
"Pick one tedious thing.
We make it stop."
"Your operations
on autopilot."
"We become
part of your team."
Book a free 30-minute workflow audit. We'll map two or three places AI could quietly take work off your team — and tell you honestly if it's not a fit yet.
Two products run alongside the agency. They keep the team grounded in real product problems instead of agency problems.
An online platform where disagreements get resolved through short recorded video arguments judged by independent panels. Conflict moves from emotional to evidentiary.
Multiplayer cognitive training for memory, attention, logic, and creativity. No paywalls, no ads — because access to the tools that build a sharper mind shouldn't be gated.
Free 60-minute workflow audit. We map your operations, identify the three workflows with the highest leverage, and write up a diagnosis you can act on — with us or without us. No deck. No discovery fee.