Contracts, invoices, applications, PDFs — parsed, summarised, validated, routed. Operations stops being a hand-drag through paperwork. Lawyers read one page, not forty.
If your team has ever pasted invoice fields into a spreadsheet at midnight, you're who we built this for.
Operations teams spend 40% of their time reading documents that all look mostly the same — invoices, contracts, applications, intake forms — and pasting fields into other tools.
The agent who handles 200 invoices a day misses the one with a fraudulent total. The intake reviewer rubber-stamps the application that should have flagged. Volume creates blindness.
Need to know which contracts have the auto-renewal clause? Hope you saved them somewhere searchable. Hope you remember the right keyword. Hope you have an hour.
An illustrative services agreement, modeled on common SaaS contract patterns. Below: the document on the left with the AI's clause highlights. The right shows the structured fields it extracted, with confidence scores and warnings on anything non-standard. Numbers and names are fictional.
Provider shall deliver the services described in Schedule A, beginning on the Effective Date and continuing for the Initial Term as defined herein.
Customer agrees to pay net 30 days from invoice receipt, in USD, billed monthly on the first business day. Late payments shall accrue interest at 1.5% per month.
Initial Term is twenty-four (24) months from Effective Date. Either party may terminate by providing thirty (30) days written notice prior to renewal.
Provider's aggregate liability under this Agreement shall not exceed six (6) months of fees paid in the twelve (12) months preceding the claim. The parties acknowledge this cap as material consideration.
This Agreement shall be construed under the laws of the State of Delaware, United States, without regard to conflict-of-laws principles.
This is a standard 24-month services agreement with Hexagrid for $180,000 total contract value, billed monthly net-30. Renewal terms and jurisdiction are template-standard. One material concern: the liability cap is set at six months of fees rather than the twelve-month default — recommend pushing back during redlines, or accepting with a documented exception.
Six things you get with every Document AI engagement. Real parsing, real validation, real summaries.
PDFs, scanned images, Word docs, emails-with-attachments, web forms. Tables, signatures, stamps, handwritten notes. The good and the messy. Twelve languages out of the box; more on request.
Specific fields — invoice total, vendor name, due date, payment terms, contract expiry, signatory, jurisdiction. Defined once, extracted forever. Confidence scores attached so you know what's trusted.
Total doesn't match line items? Flagged. Date inconsistent with PO? Flagged. Counter-party not on approved-vendor list? Flagged. Edge cases caught, not buried in someone's queue.
Every contract gets a one-paragraph plain-English summary, and a one-page diff against your standard template. Lawyers read one page, not forty.
Every document indexed with semantic search. "Show me all contracts with auto-renewal under 90 days." Returned in one second, with sources. The archive becomes useful.
Invoice goes to AP. Contract goes to legal queue (or auto-files if standard). Application gets assigned by region. The document doesn't sit in someone's inbox waiting.
Email, upload, scanner, watched folder, or API. Whatever your team uses today, we plug into.
Fields, structure, signatures, line items — all detected. Confidence scores attached.
Rules checked, plain-English digest written, diff against template generated.
To the right queue. Indexed forever. Findable in one second by anyone with permission.
Every document that came in, where it went, what was flagged, and what's still pending. The state of the paperwork in one screen.
Documents stay in your environment. Claude with no-train guarantee. Optional VPC deployment for regulated industries. Standard NDA on engagement; DPA on request.
Tools collapsed at one pan-European retailer. A custom internal console replaced eight half-used SaaS subscriptions for invoice management, contract review, and document filing. Lower cost, faster onboarding, a UI built for the team that uses it daily.
Once documents are parsed, an agent makes them queryable. "Show me all contracts with auto-renewal under 90 days." — answered in one second, with sources, with permissions respected.
Extracted invoice data needs to land in QuickBooks. Contract terms need to update HubSpot. The integrations layer makes Document AI useful instead of just smart.
Documents arrive in inboxes. The triage layer routes them straight into the document pipeline — no manual download-and-upload step. The two work better together.
The free audit includes a live extraction on three of your real documents — anonymised if you want. You see the deliverable before you commit. We've yet to find a document we couldn't handle.
Book the audit →